Indico Video Services
User Guide



Video Services Administrator




v0.1

Table of Contents

1. Introduction

2. The Video Services Overview page

2.1. The different indexes

2.2. The filtering section

2.3. The View By section

2.4. The results section

Guide for the Video Services Administrator

1. Introduction

Welcome to the Video Services User Guide for the Video Services Administrator.

You have been appointed as a Video Services Administrator in order to overview one or all of the Video Services Systems in all of Indico. Or, you are an Indico Server Admin that wants to overview the Video Services Systems.

In Indico's Menu Bar, you should see a Video Services Overview button:

Figure 1. Video Services Overview button

Or, a Video Services Overview menu entry in your Administration menu (if you are also an Indico admin):

Figure 2. Administration menu

Click on it to access the Video Services Overview page.

2. The Video Services Overview page

The Video Services Overview page lets you query the index of all bookings / requests that have been performed on any of the Video Services Systems.

This page is divided into two main parts: the top part that you can interact with to get query results, and a bottom part where you get the results.

The top part is in turn divided in three sections: a list of indexes, a filtering section, and a View By section.

Figure 3. Video Services Overview page.

2.1. The different indexes

At the top, you can select one of the indexes (zone 1 in figure 3). There are three types of indexes:

If you hover the mouse over the name of an index, it will show what kind of bookings are included in it.

Click on one of the index names to get results from that index.

2.2. The filtering section

Under the index names, there is a section used to filter the results (zone 1 in figure 3).

2.2.1. Restrict to pending requests only

Some plug-ins can have a “pending” state. In particular, Recording Request and Webcast Request have the concept of “pending” requests, which means requests that have been submitted to our responsibles, but have not yet been accepted or rejected.

Checking the Show only pending option will filter the results so that only pending requests are shown.

2.2.2. Restrict by category id

Enter a category ID here to restrict the view to only bookings and requests associated to the category's events.

2.2.3. Restrict by conference id

Enter an event (meeting / lecture / conference) ID here to restrict the view to only bookings and requests associated this event.

2.2.4. Results per page

If there are many results, they will be paginated, as shown in the screenshot. You can change the amount of results per page. Bookings are usually grouped (per date or per event, depending on the type of view). This number will change the number of groups that appear in each page.

2.2.5. Restrict results to an interval

2.2.5.1. Filtering by event title

If you have selected View By: Event title in the View By section, then you can filter by event title. The filtering section looks like this:

Figure 4. Filtering section, when View By: Event Title is selected

You can write text in the from and to boxes to bind results based on the event title. For example, if you enter “ATLAS” in the from box, and “CHEP” in the to box, you will get all the bookings and requests which are in events whose title is between “ATLAS” and “CHEP” in alphabetical order. For example, you would get bookings from an event called “Bosons are Wonderful”, but not those belonging to an event called “Delta Gamma Phi”.

If you leave the from box empty, there will be no boundary for the results on the “initial” side; if you leave the to box empty, there will be no boundary for the results on the “ending” side. So, for example, writing “ATLAS” in the from box and nothing in the to box will return all the bookings and requests for events whose title lies alphabetically after “ATLAS”.

2.2.5.2. Filtering by dates

If you have selected View By: Event Start Date, or View By: Creation Date, or View By: Modification Date, or View By: Start Date in the View By section, you can filter by date. The filtering section looks like this:

Figure 5. Filtering section, when View By: Event Start Date, Creation Date, Modification Date, or Start Date are selected

There are two choices for filtering by date:

In both cases, if what you enter is not in the correct format (dates in the first case, integers in the second case) the related fields will be highlighted in red.

2.2.6. Refresh / Apply Filter button

Every time that a value of one of the filtering fields is changed, the results do not update automatically. You need to press the Apply Filter button for the changes to take place.

If you want to update the results without changing the filtering criteria, press the same button (its text should read Refresh).

2.3. The View By section

Under the filtering section appears the View By section (zone 3 in figure 3).

Figure 6. The View By section

2.3.1. Choose how to view the results

Here you can choose if you want to view your results ordered by:



2.3.2. Choose how to order the results

On the right, you can choose the order of the results:

2.3.3. Kinds of bookings / requests shown

The second line of this section informs you which kind of bookings are displayed depending on your View By option. This is relevant, in the case of View By Start Date, because requests (RecordingRequest, WebcastRequest) do not have a start date.

2.3.4. Static URL for the result

This option will prove very useful if you often perform similar queries.

Click on Static URL for this result and a new line will appear:

Figure 7. Static URL for a result and Go to URL link.

You can copy the URL in the text box or bookmark it. The parameters of your query, such as which index is being queried, are encoded in the URL and so you will not need to enter them again.

You can also click on Go to URL to test the URL directly.

2.4. The results section

In the bottom half of the page, you will be able to see the results of your query (zone 4 in figure 3).

In case there are no results, No results found will appear.

If there are results, from top to bottom you will see the following results:

Each of the results is a row with several columns.

If the results are grouped by event (View by Event Title and View by Event Start Date), the columns will be, from left to right:

If the results are grouped by date (View by Creation Date, View by Modification Date and View by Start Date), the columns will be, from left to right: